DESIGN AND IMPLEMENTATION OF A COMPUTERIZED VISA PROCESSING INFORMATION SYSTEM
(A CASE STUDY OF BRITISH EMBASSY)
ABSTRACT
This project is aimed at improving a long lasting processing system on visa. It is also aimed at keeping records of all immigrants and for processing visa with view of modifying it into a full computerized system. The study covers the areas of application entry, record verification, list generation, code numbering and maintenance of the managed information. The new system developed is very easy to use, and gives answers to report generation. Problems which evolved from the existing system as a result of inefficiency will be notified and new system design implemented.
During the analysis, examination of written documents, oral interviews as well as textbooks, journal will be used for data collection and also a source of information. Also, it is expected that a program will be produced in order to help the Embassy service process and document visa. With references to the rapid growth in the information technology, it is deemed necessary to develop a fully computerized system for the processing of visa in British Embassy service through this project.
ORGANIZATIONAL WORK
Chapter one:
Introduction to the overall goal of this project stating the problems, aims and objectives and nature of the project. Also, what it will achieve and importance as a result of this work.
Chapter two: It is on the review of related literature.
Chapter three: Description and analysis of the existing system, stating its mode of operation and identification of the problem facing it, and a solution to the inherent problems.
Chapter four: Design of the new system, element in the present system and also the structures that is needed to enhance the new system.
Chapter five: Describes the programming phase and its objectives, what the new system must input so that the system can economically and easy perform its designated tasks.
Chapter six: Describes the overall achievement of the project and things tht has to be implemented to enhance the growth of department.
Chapter seven: Recommendation and conclusion of the project
TABLE OF FIGURE
Figure one: Organizational Structure
Figure Two: Information flow diagram
Figure Three: Procedure chart
Figure Four: System flowchart
TABLE OF CONTENTS
CHAPTER ONEBACKGROUND FO THE STUDY
1.1 Introduction
1.2 Statement of Problem
1.3 Purpose of Study
1.4 Objective of Study
1.5 Scope of the Problem
1.6 Definition of Terms
CHAPTER TWO
LITERATURE REVIEW
CHAPTER THREE
OVERVIEW OF THE EXISTING SYTEM
3.1 General Description of the Existing System
3.2 Method of Data Collection
3.2.1 Interview Method
3.2.2 References To Written Text
3.2.3 Use of Questionnaires
Objective of the Existing System
Organizational Structure
3.3 Input Analysis
3.4 Process Analysis
INFORMATION FLOW CHART
3.5 Output Analysis
3.6 Problem of the Existing System
3.7 Justification
CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
4.1 Output Specification and Design
4.2 Input Specification and Design
4.3 File Design
4.4 Procedure Chart
4.5 System Flowchart
4.6 System Requirements
CHAPTER FIVE
IMPLEMENTATION
5.1 Program Design
5.2 Program Flowchart
5.3 Pseudo Code
5.4 Source Listing
5.5 Test Run
CHAPTER SIX
DOCUMENTATION
6.1 System Documentation
6.2 Program Documentation
6.3 User Documentation
CHAPTER SEVEN
CONCLUSION AND RECOMMENDATION
7.1 Conclusion
7.2 Recommendation
BIBLIOGRAPHY
CHAPTER ONE
BACKGROUND OF THE STUDY
1.1 INTRODUCTION
In this project, design and implementation of a computerize visa processing information system is based on how you can get lost of information about our service, from advice on how to apply for a visa, to news about immigration policy changes. I hope you find it helpful.
UK visas is the overseas arm of Britain’s integrated border management. We have visa offices in 160 locations throughout the world. The largest handles 300,000 applications a year; the smallest less than 10. we issue visas to 80% of those who apply and stop only those who are a significant immigration risk to the UK. We process over 90% of straightforward applications within 24 hours. This is a record of which we are proud, but we aim to do even better.
Our new mission statement explains how UK visas will deliver the border objectives set by our parent department, the home office and foreign and common wealth office; to achieve a balance between managing travel and migration and preventing illegal immigration
Our goals are
· to bring communities together
· to improve Britain’s competitiveness as a destination for travel, trade, migration and investment
· to prevent immigration abuse
· to deliver for money
· to earn public confidence
1.2 STATEMENT OF THE PROBLEM
in British visa processing information system the problems we are facing are (i) Bankruptcy Attorney e.g. consumer present their case at legal match by through extensive client acquisition and market outreach efforts our legal match will assists thousands of visitors every day seeking help with their legal issues. In some areas consumers can also reach us by phone so new bankruptcy legislation may make it harder to find an attorney. (ii) Another problem in visa processing into system is the privacy and security problems ie using illegal or fraud visa to go to overseas. (iii) Health (tuberculosis) screening is another problem in visa processing system since it valid for larger than six months in certain countries now require a certificate to show that they are free from infections tuberculosis (TB) before that person will travel to overseas. The Government announced on 21 July 2005 its intention is to implement the first phase of an overseas screening programme for TB for people applying to enter the UK for more than 6 months in four year strategy earlier this year. The benefit of the programme is that successful applicants will benefit on arrival in the UK as they will not need to be referred to the port medical inspector before being allowed to enter the country.
1.3 PURPOSE OF THE STUDY
The UK purpose of study in visa processing system is to achieve the following Diplomatic mission.
· A Diplomatic Mission is the office of a country’s diplomatic representative in the capital city of another country.
· Diplomatic Mission are established in accordance with the erovisions of the Vienna convention on Diplomatic relations 1961.
· Diplomatic Mission of a common wealth country in another common wealth country is called a “High commission”
· The head of mission is called “High commissioner”.
· A diplomatic mission in any foreign (i.e. non-common wealth) country is called an Embassy and the head of mission is called Ambassador’
· High commissions and Embassies perform the same functions and have the same status.
The good management of our diplomatic mission is essential to the success of their work.
1.4 OBJECTIVE OF THE STUDY
UK visas began life as the joint entry clearance unit (JECU) in June 2000. it was established jointly by the foreign and common wealth officer and the home office to manage the UK’s entry clearance (visa) operation.
Visa or entry clearance applications are processed by entry clearance officers in UK embassies, high commissions and consulates abroad, collectively known as UK missions. UK visas work closely with the immigration and Nationality Directorate (IND) of the Home office, the Government department responsible for immigration policy and dealing with applications from people already in the UK to extend their stay; or to change their immigration status. UK visas reports to a joint management board of senior foreign and common wealth (FCD) and Home office officials and to ministers in both departments.
1.5 SCOPE OF THE STUDY
The scope of the study is concerned with the review to improve. Britain’s competitiveness as a destination for travel, trade, immigration and investment and to bring communities together. Specifically the study covers such areas like how UK visas will deliver the border objectives set by our parent department, such as the home office and the foreign common wealth office in order to achieve a balance between managing people’s travel and migration, and also preventing illegal immigration. In this study new computerized system is produced / designed after the critical analysis of the existing system of British embassy and visa processing information system.
